Key Overarching Role Accountabilities
• To administer a portfolio of SSAS clients.
• To deliver the provision of services to Scheme members and other professional introducers.
• To contribute to the work of Sovereign SSAS Trustees, Specialist Trustees & Sovereign Pension Services (UK) Ltd in order to ensure the smooth running of the SSAS book compliantly and within specified service levels.
This role is responsible for dealing with all aspects of the SSAS portfolio ensuring that work is processed efficiently, compliantly and to the service standards required. The role will require administration will allows for services to be provided to scheme members and introducers.
Principle duties and outputs expected for this role will include:
• Dealing with all aspects of the administration of a SSAS portfolio.
• Efficient processing of routine daily post.
• Calculation of assets, fund allocation and calculation of draw down benefits.
• Initiating year end reviews, including drafting year-end review letters
• Liaising with Accounts Dept. to ensure invoices are issued in a timely manner to clients.
• Liaising with insurance companies and third parties re asset valuations.
• Checking and monitoring all incoming bank statements.
• Liaising with third parties on investment transactions (e.g. investment of cash, disinvestments for benefit payments).
• Liaising with the property team on property related matters (e.g. purchase, sale and lease queries, monitoring rental income).
• Liaising with Director and external third parties to establish and maintain s179 loans.
• Maintaining database and client records.
• Assisting with collection and collation of data for the submission of Pension Scheme Returns.
• Assisting with the collection and collation of data for Scheme establishment and takeovers.
• Update and maintenance of orderly files and filing system.
• Dealing with all aspects of Trustee administration including but not limited to:
• Answer the telephone and to direct the call to the correct recipient.
• Greeting visitors personally and providing refreshments at meetings.
• Undertake general office duties including;
• dealing with post, faxes and email
• drafting and sending standard letters
• photocopying, scanning and collating papers and mailings
• arranging for documents to be printed
• arranging for the shredding of any relevant papers
• Participate in the general running of the workplace and maintaining a healthy atmosphere in the workplace.
• Maintain a sound basic understanding of HMRC Lifetime Allowances and contribution limits.
• Maintain a sound basic understanding of the principles of the 2004 Finance Act and subsequent amending legislation and their impact on SSAS administration (e.g. Benefit Crystallisation Events, Authorised/Unauthorised Payments, Drawdown Arrangements).
Skills, Experience and Qualifications
• Proven background as an administrator within financial services, dealing with Investments and Pensions.
• Great attention to detail.
• Excellent communication skills.
• Well-developed analytical skills.
• FA2, CF1 and RO1 are desirable.
• Knowledge of Microsoft Office Suite and telephone protocol. Duties require professional verbal and written communication skills. This is normally acquired through two to four years of clerical experience.
• Knowledge of SSAS-Pro and or SIPP-Pro databases would be an advantage.
• Excellent communication skills both written and oral.
• Ability to use initiative to organise and prioritise work and meet deadlines.
• Ability to work as part of a team and use own initiative where applicable.
• Ability to operate data management and filing systems, and interpret and analyse data.
• Ability to initiate and prepare routine correspondence, reports and memos.
• Keyboard skills including word processing, and updating database and spreadsheet applications.
• Reception skills including effective answering of telephone and face to face contact with the clients and professional advisers.
• Financial skills with an ability to understand and analyse figures.
• Ability to assimilate new information, put plans into action and offer constructive comment regarding the day to running of the department.
This list is not exhaustive and the responsibilities will vary from time to time in accordance with business needs.